From: Rhone-Jones, Aundra (HQ DLA)
Sent: Tuesday, August 15, 2006 3:31 PM
To: Gower, Terry (Contractor) (HQ DLA)
Subject: FW: Interfund Bills from G69 (FAA)
# 1.  Discuss manual processing of interfund Bills from G69 (FAA). 

From: 555 ILS/Supply Flt Billing [mailto:555.ILS.Supply.Flt.Billing@wpafb.af.mil]
Sent: Friday, July 21, 2006 1:21 PM
To: SCOTT, SUSAN
Cc: STRICKLAND, DAVE (CONTRACTOR); FINCH, JAN; WORTHING, PERRY; MITCHELL, DONNA
Subject: RE: Interfund Bills from G69 (FAA)

Hi Susan,
 
Here is AFSAC's part of the story.  We've made the following request to DFAS-Dayton on 26Apr05.

We would like to have manual bills processed against G69 reqns.  Since FAA willn't processed them.

The FAA (G69 - DODAAC:  6973AE) has become the manager of many common radar parts and supplies.

We have been in contact with the FAA since July 2004 trying to get MILSBILLS forward to AFSAC.  They have issued interfund bills but have sent them to invalid DODAACs.  Rejected code "Z" by DAASC for invalid DODAAC.

The FAA has acknowledge that their financial system has a problem billing FMS reqns.  Their system uses the first six characters of the requisition document number instead of the default ILCO address FG2303 or the older FA2303.

We've addressed the interfund billing issues with FAA's Robert Rohleder and programmer William James, without receiving a get well date.  See POC information after the signature block.

Being there is no get well date on the FAA financial system, In May 2005 we've asked Mr. Rohleder to manual bill a few of the rejected MILSBILLS.  He informed us he did not have enough information to do a manual bill.  We've reminded him that these items have been interfund billed in his system but, the transaction was stuck in the communication (DAASC) system as undeliverable.  He needed to reverse the original bill and then do the manual bill.

After we made this last request Mr. Rohleder has become non-communicative.  He will not return calls or answer E-Mails.

We've sent official letters out at the 4th and 3rd letter 555 ILS offices...no replies.

As of today, there are 43 Bills covering 72 reqns, between Feb 2004 and Apr 2006.  I have copies of 40 MILSBILLS images.

We would like to send 2 or 3 bills to your office at a time to have manual bills processes toward FG2303.

Example from 402, Bill C001A and C001B:

4026973AEC001AFS1  04     R0580036N Q   URRRRRDTH25VEOPUI0017I0561627Z0177470022
FS1Z004           57000000   DTH25V402 C001A6973AE NL97X8242    000270612
FA1G69 4140013126963  EA00001DTH25V32390188 DA4KDMLNLC001A   0400000486400048640
FA1G69 5925014297588  EA00003DTH25V32390189 DA4KDMLNLC001A   0400001852920061764
FA1G69 5925014297589  EA00001DTH25V32390190 DA4KDMLNLC001A   0400000218090021809
FA1G69 5925014297596  EA00001DTH25V32390191 DA4KDMLNLC001A   0400000148710014871

4026973AEC001BFS1  04     R0580036N Q   URRRRRDTH25VEOPUI0018I0561627Z0177470016
FS1Z004           57000000   DTH25V402 C001B6973AE NL97X8242    000790705
FA1G69 5935010494991  EA00030DTH25V33570014 DA4KDOLNLC001B   0400001178400003909
FA1G69 5950014298741  EA00009DTH25V40090014 DA4KDOLNLC001B   0400000313650003485
FA1G69 5961014297618  EA00050DTH25V40090021 DA4KDOLNLC001B   0400005021000010042
FA1G69 5950014298741  EA00040DTH25V40150034 DA4KDPLNLC001B   0400001394000003485

Bruce Ruckert
555 ILS/Supply Flt
AFSAC, Billing Group
DSN: 787-3099 x4123, Comm:  (937) 257-3099 x4123
FAX:   DSN 787-5151, Comm:  (937) 257-5151
mailto:555.ILS.Supply.Flt.Billing@wpafb.af.mil

War-winning capabilities ... on time, on cost

POC for Interfund billing issues is:  Robert Rohleder, mailto:robert.rohleder@faa.gov, (Comm) 405-954-2288

Robert Rohleder's immediate supervisor is Mike Hamner, AMZ-300.  He can be reached at 405-954-1194 or email: mike.hamner@faa.gov. 

The mailing address is:

Federal Aviation Administration
Mike Monroney Aeronautical Center
ATTN:  Mike Hamner, AMZ-300
6500 S. MacArthur Blvd.
Oklahoma City, OK  73169


The reprogramming effort for FMS shipments is:  William (Bill) James, mailto:william.i.james@faa.gov, Supply System Analyst, (Comm) 405-954-5033

Bill James
Information Systems Group, AML-42
FAA Logistics Center, Oklahoma City, OK


From: SCOTT, SUSAN [mailto:SUSAN.SCOTT@DFAS.MIL]
Sent: Friday, July 21, 2006 2:52 PM
To: WORTHING, PERRY; MITCHELL, DONNA; 555 ILS/Supply Flt Billing
Cc: STRICKLAND, DAVE (CONTRACTOR); FINCH, JAN
Subject: RE: Interfund Bills from G69 (FAA)

All,
 
I read all the emails and I guess I'm slow today.  What is the issue?  FAA doesn't actually perform their billing.  They send a file to GSA who is under contract to bill for them; hence, the G69 RIC.  Please give me a call so I can understand the issue and effect a solution for you.
 
I have a MILSBILLS meeting the week of 21 Aug at Ft Belvoir and both FAA and GSA should be there.
 
Thanks,
 

Susan E. Scott
DFAS-ADWZ/DE
Finance Process Review Committee (MILSBILLS) focal point for Denver Network
DFAS Lead on MILS Migration to XML
Organizational Primary BRAC POC
303-676-3340 (DSN 926)
Secretary 7273
FAX x7583


 


From: WORTHING, PERRY
Sent: Friday, July 21, 2006 12:46 PM
To: MITCHELL, DONNA; 555 ILS/Supply Flt Billing
Cc: SCOTT, SUSAN
Subject: RE: Interfund Bills from G69 (FAA)

Donna,

 

I don’t and the only thing I can recommend is to have our Denver Center MILSBILS POC get involved to assist you – its Susan Scott and have included her on this email.

 

Susan,

 

I short story is attached!

 

 

 


From: MITCHELL, DONNA
Sent: Friday, July 21, 2006 9:15 AM
To: 555 ILS/Supply Flt Billing
Cc: Medzviega, James L Ctr USAF AFSAC/XPIA; GUERRANT, ANTHONY; WORTHING, PERRY
Subject: RE: Interfund Bills from G69 (FAA)

 

Bruce,

 

I have not seen any messages regarding a solution.

 

Perry,

 

Do you have status on the G69 issue.

 

Thanks,

 

Donna

 


From: 555 ILS/Supply Flt Billing [mailto:555.ILS.Supply.Flt.Billing@wpafb.af.mil]
Sent: Friday, July 21, 2006 11:07 AM
To: MITCHELL, DONNA
Cc: Medzviega, James L Ctr USAF AFSAC/XPIA; 555 ILS/Supply Flt Billing; GUERRANT, ANTHONY; WORTHING, PERRY
Subject: RE: Interfund Bills from G69 (FAA)

Donna,

 

Has there been an decision on how to work G69 Billing issue?

Bruce Ruckert
555 ILS/Supply Flt
AFSAC, Billing Group
DSN: 787-3099 x4123, Comm:  (937) 257-3099 x4123
FAX:   DSN 787-5151, Comm:  (937) 257-5151
mailto:
555.ILS.Supply.Flt.Billing@wpafb.af.mil

War-winning capabilities … on time, on cost